Guidelines and Policies
Enrollment is accepted on an ongoing basis until all teaching studios have been filled. When all studios are full, students will be placed on a wait list on a first-come, first-served basis.
Your studio space is only secure after the annual registration fee ($50 per student, $100 family maximum) has been paid in full and a minimum of four summer lessons have been scheduled and paid in full (price varies depending on number of lessons scheduled).
Kindermusik enrollment and payment of tuition and fees are facilitated directly by the Kindermusik instructor. Please contact the SOTA office for the instructor’s contact information.
Full tuition is due one week before the first lesson of the quarter and is non-refundable.
Tuition is required to be paid on time in order to ensure that there are funds available to pay instructors.
A three-installment payment plan is available for each quarter (fall, winter, spring). Summer lessons must be paid at time of enrollment.
Each time a payment is due, families who participate in the payment plan must make their payment by the day of the week on which the student takes lessons/classes. The first payment will be due one week prior to the beginning of the fall quarter.
Families who utilize the “pay in full” (cash or check only) option each quarter must also make payment 7 days prior to the first lesson of the quarter. Families who utilize the "pay in full" option will not receive an invoice for lessons; it is your responsibility to submit payment on time. If tuition is not paid by 7 days prior to the first lesson of the quarter, you will receive an electronic invoice for installment 1 of the quarter’s payment plan, and payment will automatically be billed according to the payment plan for the remainder of the year.
A fee will be charged for returned checks. If a returned check delays payment beyond the week it is due, a $10/week late charge will be assessed.
Students whose accounts have outstanding balances for more than 5 business days will not be allowed to attend lessons until all accounts are settled.
If, for any reason, a student must discontinue study during the year, the responsible party will immediately be billed for any unpaid tuition for the remainder of the year plus a 5% service charge, regardless of the selected payment option.
Questions regarding a student’s account should be addressed directly with the SOTA director. Please do not ask studio teachers to discuss accounts.
Music Students (private lessons)
Each music student is required to keep a notebook for lessons. This notebook will be provided by the School of the Arts and should be brought to each lesson.
SOTA music teachers will place music on hold for you at Alabama Piano Gallery (located on Hwy. 31). Teachers will give you at least 1 week advance notice that you need to pick up and pay for your music before it is needed in lessons.
In the interest of public health, please refrain from coming to lessons and classes when ill. Students should be fever free without the aid of medication for 24 hours before having a lesson or attending a class.
Do not bring students or siblings with a contagious illness (i.e. chicken pox, stomach bug).
Broken Arm Policy
Unfortunately, broken hands and arms are a frequent occurrence during the childhood and adolescent years. When a student breaks his or her arm, they will continue in adapted lessons or classes. During the time of the injury, special attention will be given to activities that facilitate meaningful learning without disrupting the healing process.
In the event that the instructor must cancel a lesson due to illness or other necessary circumstances, the lesson will be made up at a mutually agreeable time during make up lesson weeks designated on the SOTA calendar.
In the interest of the health of our students and their families, SOTA instructors will not teach when they are ill, and these lessons will be made up during make-up lesson week.
Students may make up onemissed lesson due to illness or death in the family each quarter. Please give a minimum of 24 hours notice for lessons that you will be unable to attend due to illness or other unavoidable circumstances. This notice should be given directly to the student’s teacher. Lessons missed where 24 hour cancellation notice is not given will not be made up.
The ONLY reasons for student absences that will be “excused” and eligible for make up lessons are illness and death in the family. Please do not request a make-up lesson for any other reason. Only one absence due to illness or death in the family may be made up each quarter. Absences from previous quarters not made up in that quarter’s make-up week will not be made up.
In the event of sudden illness that prohibits a student from giving 24 hour cancellation notice for a lesson, instructors have the option of making up the lesson in a private or group lesson setting if 6 hours advance notice of cancellation is given; instructors are not required to make up lessons when less than 24 hours notice is given for any reason. Sudden illness make-up lessons do count toward a student’s maximum of one make-up lessons per quarter.
Due to the nature of the curriculum, make-up lessons will not be given for missed group lessons (group music lessons, Kindermusik classes, or art classes). Thank you for understanding that group lessons cannot be made up for an individual.
Late arrivals to lessons will not be “made up” or refunded. Instructors will not extend the lesson if a student arrives late. Please make every effort to be on time to your lesson.
Inclimate Weather Closings
We will follow Hoover City Schools closing schedule in the event of inclimate weather. If Hoover Schools are dismissed early or cancelled for inclimate weather, the Shades Crest School of the Arts will NOT hold lessons or activities. Please watch local announcements regarding school closings and check SOTA Website: www.shadescrestarts.com.
Due to the full teaching schedules our private studio instructors maintain, lessons missed due to inclement weather will not be made up.
Music students are strongly encouraged to participate in two recitals during the SOTA lesson year.
Group Music Lessons
Each student who is enrolled in private music lessons will be assigned a consistent group lesson time for each of the 6 group lessons scheduled throughout the course of the year.
Attendance at group lessons is optional, but highly encouraged.
There is no additional charge for participation in group lessons.
Please see the SOTA website for the most up-to-date calendar.
Parents are encouraged to accompany students to and from their instructor’s studio.
There is a quiet waiting area (Gallery) outside of the School of the Arts office available for parents during lessons. Siblings of students should remain with parents during lesson times. Siblings must be supervised at all times, and their behavior should be respectful of the lessons taking place in the studio area.
If your child is a piano student, please ensure that his or her nails are trimmed and hands are washed immediately prior to each lesson.